Online collaboration and project management tools, which collect, store and present information associated with projects in an easy to follow way, provide people who collaborate with each other with several advantages. Most to gain by using project management tools have Project managers in companies or organizations.
First of all, project management tools give a Project manager clear overview of what is actually happening in the projects he or she is running. This is thanks to the fact that project management tools keep communication between people in one place, where it is organized. Additionally, features such as e.g. project feeds, that display project members’ actions in real time in a chronological way as they post messages, upload files or finish tasks, also contribute to better project realization and management.
Another positive aspect of collaboration and project management tools is the searchable bank of knowledge that is automatically created as a result of all employee interactions as they communicate on project or company specific issues.
Finally, collaboration and project management tools serve as safety rope in a company or organization. In our experience projects usually are delayed or fail due to human factor. Sometimes a Project manager calls in sick or a software developer leaves to a competitor. This often leads to a temporary standstill in a project, as relevant information that is in the head of the Project manager or is scattered in the e-mail box of the software developer must be retrieved. Such standstills can however be avoided if projects are run in collaboration and project management tools, because the whole project history and inputs by all project members are there on the collaboration platform, stored in an organized way. Thus, a new Project manager or a new software developer can swiftly review the project history and take over the responsibilities without greater delays to the project.